Privacy policy

Summary of Privacy Notice

Dot to Dot Digital (Trading name of Dot to Dot Technical Ltd) will make every effort to protect the personal information that you provide us and are committed to respecting your right to privacy. By personal information we mean your name, contact details and any other information you give us.

-We only collect personal information from you when you register on the website or access specific content

-We do not sell your personal details on. We may share this information only with organisations we hire to run our website or partners we are working with. 

-We do not use ‘remarketing’ and do not promote adverts to you elsewhere on the internet based on how you use of our site.

-We may contact you occasionally for monitoring, evaluation, or marketing purposes but you can opt-out of receive email and marketing communications from us. 

-We use cookies – little bits of computer code that help personalise your experience of the website. 

-This Privacy Policy forms part of the Terms of Use and covers the UK‪ and your communication with our presence on third party websites such as our Twitter feed called “the Websites”.

-It describes how Dot to Dot Digital (Trading name of Dot to Dot Technical Ltd)  (“we”, “us” or “our”) collects, protects and uses the personal information we collect on our Websites. The data controller for the Websites is A Digital (Trading name of Dot to Dot Technical Ltd)  who can be contacted on hello@dottodottraining.co.uk

If you have any requests concerning your personal information or any queries as to how we use your personal information please contact.

The Privacy Notice

This is privacy notice by Dot to Dot Digital (Trading name of Dot to Dot Technical Ltd)  covering all engagement participants, users, volunteers and customers may have with us through our projects, our websites and social media channels on which we operate.

We respect your privacy and are determined to protect your personal data. The purpose of this privacy notice is to let you know how we look after your personal data when you visit our website (regardless of where you visit it from). We’ll also tell you about your privacy rights and how the data protection laws protect you.

Our privacy notice is provided in sections as below.  We may update this notice from time to time and we will let you know any significant changes through an update on our company website.

1. Who we are and important information 

2. The personal date we collect about you 

3. How we collect your personal data 

4. How we use your personal data

5. Who we share your personal data with

6. International transfers

7. Data security

8. Data Retention 

9. Your Legal rights

10. Changes to this notice and your duty to inform us of changes

11. Queries, requests or concerns

What is the purpose of this privacy notice?

This privacy notice aims to give you information on how we collect and process your personal data through your use of any of our websites or completing registration/consent forms to join any of our projects or events.

If you are aged under 16 you must gain consent to register with us from your parent or guardian who has had the opportunity to read and understand our privacy policies and any other terms of use or engagement.

You must read this privacy notice together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Data controller

Dot to Dot Digital (Trading name of Dot to Dot Technical Ltd)  is the controller and responsible for your personal data (collectively referred to as “COMPANY”, “we”, “us” or “our” in this privacy notice). Our contact details are hello@dottodottraining.co.uk or you can write to us please request our postal address using the email hello@dottodottraining.co.uk

Third-party links outside our control

This website and our emails may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.

When you leave our website, we encourage you to read the privacy notice of every website you visit.

The personal data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. You can find out more about personal data from the Information Commissioners Office.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

Identity Data includes the personal characteristics, name, date of birth and information (such as testimonials) submitted to us on a registration / consent form.

Contact Data includes email addresses and any postal or contact telephone numbers you provide us when registering for an event or project that we run.

Usage Data includes information about the pages you visit on our website and the platforms you came from to our website.

Financial Data includes your bank account or payment method information ONLY when you make payments to us or request that we make a payment to you.

We also collect, use and share aggregated data such as statistical or demographic data for any purpose. ‘Aggregated data’ may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data that will be used in accordance with this privacy notice.

We do not collect any Special Categories of Personal Data about you on our website (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data except where anonymously given on a monitoring form completed on an optional basis). Nor do we collect any information about criminal convictions and offences.

If you take part in one of our projects we may ask you to volunteer this information at your will and we will store and process this data on a separate system to our websites, using strict internal procedures . This internal process also applies to anyone applying for a job or volunteering role with us who is subject to a Disclosure and Barring Services check. Financial data you provide to allow us to pay you is also treated with the strictest of privacy and is again subject to our internal procedures.

If you fail to provide personal data 

Where we need to collect your personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with prizes, tickets or medical assistance). In this case, we may have to cancel the contract but we will notify you if this is the case at the time.

How we collect your personal data  

We use different methods to collect data from and about you. These methods include:

• You may give us your Identity or Contact information by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:

  • Subscribe to our mailing list

  • Request materials or information to be sent to you

  • Purchasing our services 

  • Leaving feedback about our services

  • Request information about or register for events or competitions we run

  • Register for any of our services.

• Directly within a financial transaction. When you send us your details to make payments, or you make a payment to us.

• Indirectly. When you access our websites we may record the pages visited (please note we ONLY track usage on our own websites and do not follow you to other platforms or sites)

How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To enable you to use our websites. We use Cookies and IP addresses to help keep the sites secure, enable you to perform searches on the site and help us to identify any functional problems.

• To send you information about new web content, opportunities and activities.

• Performance of Contract which means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (for example, you’ve registered for an event or project we run).

• Legitimate Interest which means our interest in conducting and managing our business to enable us to give you the best service and the most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). Please contact us if you would like further information about how we assess our legitimate interests against any potential impact on you.

• To comply with a legal or regulatory obligation This means processing your personal data where it is necessary for us to comply with a legal or regulatory obligation that we are subject to. 

Purpose for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, with the legal bases we rely on to do so.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose / ActivityType of dataLawful basis for processing data and useful informationTo register you on our events or projects (a) Identity (b) ContactConsent given when you actively complete a registration and/or consent form or ticket order form. To monitor the performance of our website and analyse how it is used (a) UsagePerformance of our contracts. We don’t associate personal data on our own hosted websites with your visits. To send information about upcoming opportunities, events and content on our website (a) ContactConsent given on registration forms. To communicate with you about any queries you send us – via email, phone or any other method (a) ContactLegitimate Interest. In order for us to reply to you we must know how to communicate with you. This information may be stored with our service providers for email, telephone and similar services. We can delete this information when requested to do so if you tell us what data you want removed. To process financial transactions (a) Financial (b) Contact (c) IdentityPerformance of a contract – for us to receive a payment from you or make a payment to you. This data will typically be held for the purpose of auditing and legal compliance. 

Marketing

We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising. We may send you email communications about our opportunities, events and offers where you have provided your details and agreed to this on your registration. We will tell you explicitly if we need to pass any data to a third party in order to perform a contract we may have with you – such as using your name and email address to order an e-voucher you have won.

Third Party Data Sharing

We never sell your personal data or provide access to a third party for their own purposes. Third parties may have access to data only where they are under contract with Unit Twenty Three to provide a service for us, and they may not use it for any other purpose. For example, some of our suppliers currently include:

WhoWhy / What dataMailchimp Profile data used to send you mass email communications. Google Inc Emails you send us may be stored and processed by our email inbox providers. Google IncStorage of our project files and data which enables us to run the website, our organisation and provide our services. 

We will tell you explicitly if we need to pass any data to a third party in order to perform a contract we may have with you. 

Opting out

You can ask us to stop sending you marketing messages at any time by using the link provided in every mass email communication or letting us know directly via email.

Where you opt out of receiving these marketing messages, this will not apply to the personal data you have provided us for managing live project engagement and financial transactions – any purposes for which we might need to hold your data to comply with the law, keep you safe or fulfil a contract for any other service you have with us.